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Key Information about Credit Point Recognition/Conversion

The prerequisite for Credit Point Recognition of your academic achievements abroad is the Learning Agreement; before the start of your study abroad. If there are changes made, with regard to module choices, during the mobility, these must be recorded in a Changes Agreement;

The Learning Agreements are checked by the Office of International Affairs within the Faculty of Business Administration and Economics (Q0. 319).

Depending on the scope, examination and issuance of the Learning Agreement this process can take several weeks. Please start compiling the necessary documents in good time and contact the Office of International Affairs within the Faculty of Business Administration and Economics well in advance of your planned departure abroad.

Forms of recognition and conditions for a confirmation of recognition

In the case of modules offered by partner universities of the Faculty of Business Administration and Economics or universities of the European Higher Education Area, recognition is often problem-free. The primary prerequisite is that the selected modules can be assigned to your study programme and period (semester) in a reasonable way.

Modules from universities that you attend as a Free-Mover through placement agencies can often too be recognised. However, the examination is more complex in this instance and requires not only information regarding the course content but also documents about the university. This includes detailed information regarding the calculation of the scope of the course (ECTS conversion), as well as the conversion of grades, etc.

Recognition can take two forms:

  • If it is a module that can be recognised, but for which there is no direct equivalent at the Faculty of Business Administration and Economics, the container modules (special module) available will be used to recognise the module studied abroad.
  • If the module content corresponds to the content of a module offered at the Faculty of Economic Sciences in terms of content and scope, recognition will be granted for this module (subject-specific module).

Modules will not be recognised if the competencies acquired fail to meet the requirements of the degree programme studied by the student, or if the student is unable to provide appropriate documentation regarding the content/scope of the module under review.

The provision of all documents necessary for the recognition examination is the responsibility of the student as the applicant. If the necessary documentation cannot be provided in advance, it is advised that the student compiles all necessary documentation during the time abroad and subsequently carries out the module recognition process via the Changes Agreement.

Important: Please note that in the case of later recognition, i.e. after your stay abroad, the subsequent submission of course documents (structures, course descriptions, transcripts, etc) may also be required. *

Before the mobility
  1. Search the module catalogue of the foreign university for suitable modules that you wish to take.
  2. Assign each module to a department of the Faculty of Business Administration and Economics dependent to its focus (see overview). Please note the special rules that apply to IBS language modules.
    * A separate “Learning Agreement IBS Languages" is required for IBS students who wish to have their language modules recognised. This is to be settled in advance with the responsible language lecturers in person. Submit the form together with your Learning Agreement to the Internationalisation Office. (These forms cannot be submitted individually- The Learning Agreement from IBS Students will first be processed when all relevant documents have been submitted).
  3. Enter the modules and the assigned department in the “Beiblatt”.
    * In addition to special recognition requests in the comment field (e. g. recognition for the module “International Business"; for IBS students), please also note participation in special programs (ASBE, DMP Tohoku, Transfer Program ISU).
  4. Fill in the Learning Agreement appropriate for your mobility programme (Erasmus+, Übersee I+II, Free Mover). Important: Please only enter the modules selected abroad in the Learning Agreement. The area (“Recognition at the Sending Institution";) is completed internally within the faculty.
    * Erasmus+ students, please refer to the Learning Agreements help available at Mobility Online.
  5. Sign both the “Beiblatt” and the Learning Agreement itself .
  6. Submit all documents required for the examination to the Office of International Affairs of the Faculty of Business Administration and Economics.
    1. Supplement to the Learning Agreement (Application for Module Examination/Exceptional Changes)
    2. Learning Agreement
    3. (Learning Agreement IBS Languages)
    4. Transcript of records from the examination secretariat (a screenshot is not sufficient)
    5. Syllabi/course descriptions of all the modules you have chosen, depicting not only the course contents but also the number of ECTS/workloads achieved for each module.
    6. Students who go abroad as free-movers must also submit documents regarding the university. Please submit this information as one application in a bundled document and verify information with official sources (links to official university websites). At least the following information should be included in the case of free movers:
      1. General information about the university (university/university of applied sciences, state-run/private, etc),
      2. Information on the selected faculty, the study programme and the responsible lecturer,
      3. Calculation of the scope of services (incl. workload in hours) and grade conversion processes.
  7. The decision on recognition is certified on the basis of the appropriate documents submitted.
  8. The Office of International Affairs will inform you as soon as the Learning Agreement has been signed.
  9. Collect the Learning Agreement from the Office of International Affairs and keep your documents carefully in case they are required at a later date!
During the mobility

All changes to your module selection must be recorded in a “Changes Agreement". The process is the same as that taken before your mobility: All changes to your module selection must be recorded in a “Changes Agreement". The process is the same as the process taken before your stay abroad:

  1. Assign the modules chosen abroad to the suited department of the Faculty of Economics, dependent on their content focus (see overview).
  2. Enter the module and their respected department assignment in “Beiblatt”*.
    * In addition to special recognition requests in the comment field (e. g. recognition for the module “International Business"; for IBS students), note participation in special programs (ASBE, DMP Tohoku, Transfer Program ISU).
  3. In the Learning Agreement, fill in the area of module changes including deselected modules the relevant area (“Exceptional changes";).
  4. Send all documents necessary for an examination to the Office of International Affairs of the Business Administration and Economics (via e-mail):
    1. “Beiblatt” (Application for Module Examination/Exceptional Changes)
    2. Learning Agreement (incl. “Exceptional changes";)
    3. Syllabi/course descriptions of all the modules you have chosen abroad, depicting not only individual module content but also the number of ECTS/workloads achieved.
  5. The Office of International Affairs will inform you as soon as the Learning Agreement has been signed.
After the mobility

The Office of International Affairs of the Faculty of Business Administration and Economics is also responsible for the recognition of achievements.

  1. Download and fill out the “Antrag auf Anrechnung”.
    1. Always state exactly which area of your curriculum you assign the recognised module to (e. g. in the “Recognition for module"; field, on the back of the form or on a separate sheet).
  2. Please note that in the case of late recognition, i.e. after the stay abroad, the subsequent submission of module documents (structure, course descriptions, transcripts, etc.) may be required*. Therefore, keep all relevant documents in a safe place.
    * Department 2 (Taxation, Accounting and Finance) and Department 6 (Law) require a presentation of all module materials (presentations, exercises, seminar papers etc.) for the accreditation after the study abroad period. Please also send these documents by e-mail to the Office of International Affairs (mobility@wiwi.uni-paderborn.de ). IBS students are personally requested by the respective language lecturers to provide documents for module accreditation.
  3. Submit the completed credit transfer form together with your Learning Agreement, which certifies that the selected courses will be recognised by the university abroad upon your return, and the Transcript of Records* of the foreign university to the Office of International Affairs. The documents are then sent internally to the “Prüfungssekretariat” where the grades will subsequently be registered in PAUL.
    * For recognition it is necessary that you present the original Transcript of Records to the Office of International Affairs. If the host university has sent you the official Transcript of Records by e-mail, please forward this original e-mail to the Office of International Affairs.

Remarks

* Department 2 (Taxation, Accounting and Finance) and Department 6 (Law) require a presentation of all module materials (presentations, exercises, seminar papers etc. ) for the crediting of modules following the stay abroad. Please take note of this and retain all relevant documentation during the semester abroad. In addition, we ask that this material be sent via E-mail to the Office of International Affairs (mobility[at]wiwi[dot]uni-paderborn[dot]de). IBS students are requested to provide documents for language module accreditation personally to the respected language lecturer.

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